Data protection declaration and duty to provide information in accordance with Art. 13 GDPR

1. Duty to provide information in accordance with the GDPR

Controller for data processing in accordance with Art. 13 para. (1) lit. a)

Company name according to Section 17 sub-section 1 of the German Commercial Code (Handelsgesetzbuch, HGB) incl. contact details of the controller (management)

MULTIPOND Wägetechnik GmbH
Traunreuter Str. 2-4
D-84478 Waldkraiburg

Tel. +49 8638 961-0
Fax +49 8638 961-111
info@atoma-multipond.de

Managing Directors: Dipl.-Ing. (FH), Dipl.-Wirtschaftsing. (FH) Robert Krämer, Wilhelm L. Krämer, Ing. Aart Plomp

Contact details of the Data Protection Officer in accordance with Art. 13 para. (1) lit. b) GDPR
Helbig Datenschutz GmbH
Michaela Helbig
Bräunleinsberg 51
91233 Neunkirchen a.S.

+49 9123 70275-10
michaela.helbig@helbig-datenschutz.de

Purposes and legal bases of data processing, in accordance with Art. 13 para. (1) lit. c) GDPRThe personal data is processed for the purpose of fulfilling contracts or implementing pre-contractual measures. This includes the customer master data with contact persons as well as the contact history, offers, orders, invoices, project data and other legal obligations of the controller.

The legal bases result from Art. 6 GDPR. Further essential legal bases result from the German Commercial Code, tax legislation, GMBH law and other legal requirements relevant for MULTIPOND Wägetechnik GmbH. This also includes contractual regulations. The processing of newsletters is based on the consent of the data subjects.

 

Processing for the protection of the legitimate interests of the controller or a third party in accordance with Art. 13 para. (1) lit. d) GDPR
If necessary, we process your data beyond the actual performance of the contract to protect the legitimate interests of us or third parties. This includes:

  • Sales management and controlling
  • Assertion of legal claims and defence in legal disputes
  • Guarantee of IT security and IT operations
  • Measures for building and system security (e.g. access controls) and for the protection of domiciliary rights
  • Measures for business management and further development

 

Categories of recipients of personal data (data transmission) in accordance with Art. 13 (1) lit. e) GDPR
Within Germany, the European Union and the European Economic Area Germany:

Auditors, bailiffs and other creditors as well as other government agencies for the fulfilment of legal obligations and for requested certificates, logistics companies, customers as well as suppliers and other agencies and business partners.

 

Third country incl. adequacy resolution in accordance with Art. 13 para. (1) lit. f) GDPR
In the context of international business relations, the transmission takes place in accordance with Art. 6 para. (1) lit. b) for the fulfilment of contracts or for the implementation of pre-contractual measures. No adequacy resolution is required for this.

 

Storage period in accordance with Art. 13 para. (2) lit. a)
The respective purposes result from legal requirements and relevant industry-specific regulations. The personal data will be deleted once the purpose has been achieved.

 

Rights of data subjects in accordance with Art. 13 para. (2) lit. b)
You can exercise your rights at any time via the above contact details. If your personal data is processed, you are affected within the meaning of the GDPR and you have the following rights against the controller:

nformation on the rights of the data subjects
The data subject has the right to request confirmation from the data controller as to whether personal data concerning him/her are processed; if this is the case, he/she has a right of information about this personal data and to the information specified in Art. 15 of the GDPR.

The data subject has the right to request the data controller to immediately rectify any incorrect personal data concerning him/her and, if necessary, to complete incomplete personal data (Art. 16 GDPR).

 

The data subject has the right to request the data controller to immediately erase personal data concerning him/her if one of the reasons specified in Art. 17 GDPR applies, e.g. if the data is no longer required, for the purposes pursued (right to erasure).

The data subject has the right to request the controller to restrict processing if one of the conditions set out in Art. 18 GDPR is met, e.g. if the data subject has lodged an objection to processing for the duration of the controller's examination.

The data subject has the right to object at any time to the processing of personal data concerning him/her for reasons arising from his or her particular situation. The controller will then no longer process the personal data unless he can provide evidence of compelling grounds for processing worthy of protection, which outweigh the interests, rights and freedoms of the data subject, or the processing serves to assert, exercise or defend legal claims (Art. 21 GDPR).

 

Rights of data subjects in accordance with Art. 13 para. (2) lit. c) GDPR
Insofar as you have given us your consent to the processing of personal data for certain purposes (e.g. processing of images of the data subjects), the legality of this processing is given on the basis of your consent.
A given consent can be revoked at any time. This also applies to the revocation of declarations of consent issued to us prior to the validity of the GDPR, i.e. before May 25, 2018.

Please note that the revocation will only take effect in the future. Processing that took place before the revocation is not affected thereby.

 

Right of appeal to a supervisory authority in accordance with Art. 13 para. (2) lit. d) GDPR
Any data subject has the right of appeal to a supervisory authority, without prejudice to any other administrative or judicial remedy, if the data subject considers that the processing of personal data concerning him or her is contrary to the GDPR (Art. 77 GDPR). The data subject may exercise this right before a supervisory authority in the Member State where he/she resides, works or at the place of the alleged infringement.

Bayerisches Landesamt für Datenschutzaufsicht (Bavarian State Office for Data Protection Supervision)

Street address:
Promenade 27 (Schloss)
91522 Ansbach

Mailing address:
Postfach 606
91511 Ansbach

Tel.: 0981/531300
Fax: 0981/53981300
E-Mail: poststelle@lda.bayern.de

 

Provision of personal data in accordance with Art. 13 para. (2) lit. e) GDPR
In the context of our business relationship you only have to provide those personal data which are necessary for the establishment, implementation and termination of the employment relationship or which we are legally obliged to collect. Without this data, we will generally not be able to carry out the employment relationship.

 

Changes to the data protection declaration

Change of the purpose
We reserve the right to change this data protection declaration in compliance with data protection regulations. The current version can be found under the data protection declaration on our website www.multipond.com/kontakt/datenschutz. In addition, you can also request it at any time using the contact details above. If we intend to process your data for other purposes than those for which they were collected, we will inform you in advance in compliance with the statutory provisions.

 

2. Data protection at a glance

The following notes provide a simple overview of what happens to your personal data when you visit our website. Personal data is all data with which you can be personally identified. You will find detailed information on the subject of data protection in our data protection declaration listed under this text.

 

Data collection on our website

Who is responsible for the data collection on this website?
The data processing on this website is carried out by the website operator. You can find the contact details in the imprint of this website.

 

How do we collect your data?On the one hand, your data is collected when you communicate it to us. This may be data that you enter in a contact form, for example.

Other data is automatically collected by our IT systems when you visit our website. This is mainly technical data (e.g. Internet browser, operating system or time of page visit). This data is collected automatically as soon as you enter our website.

 

What do we use your data for?
Part of the data is collected in order to ensure error-free provision of the website. Other data can be used to analyze your user behavior.

 

What rights do you have regarding your data?
You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. In addition, you have the right to request the rectification, blocking or erasure of this data. You can contact us at any time at the address given in the imprint if you have any further questions on the subject of data protection. You also have the right of appeal to the competent supervisory authority.

 

3. General and mandatory information

Data protection

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.

Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.

 

We herewith advise you that the transmission of data via the Internet (i.e. through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third party access.

 

Information about the responsible party (referred to as the “controller” in the GDPR)

The data processing controller on this website is:

MULTIPOND Wägetechnik GmbH

Traunreuter Str. 2-4

84478 Waldkraiburg

Phone: +49 (0) 8638 961 0

E-mail: info@multipond.com

 

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).

 

Designation of a data protection officer as mandated by law

We have appointed a data protection officer for our company.

 

Helbig Datenschutz GmbH

Frau Michaela Helbig

Bergstraße 11

91207 Lauf an der Pegnitz

Telefon: 09123 / 702750

E-Mail: michaela.helbig@helbig-datenschutz.de

 

Withdrawal of your consent to data processing
Many data processing procedures are only possible with your express consent. You can withdraw any previously given consent at any time. For this purpose, it is sufficient to send us an informal message by e-mail. The lawfulness of data processed up to the withdrawal remains unaffected by the withdrawal.

Right to object against data collection in special cases as well as direct advertising (Art. 21 GDPR)

If data is processed on the basis of Art. 6(1)(e) or (f) GDPR, you have the right at any time to object against the processing of your personal data for reasons resulting from your specific situation. This also applies to profiling on the basis of these provisions. The respective legal basis on which a processing is based can be found in this data protection declaration. If you file an objection, we will no longer process your personal data concerned unless we can provide compelling legitimate grounds which outweigh your interests, rights and freedoms or the processing serves the assertion, exercise or defence of legal claims. (objection as per Art. 21(1) GDPR).

If your personal data is processed for direct advertising, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling providing it is linked to such direct advertising. If you object, your personal data will no longer be used for direct marketing purposes (objection as per Art. 21(2) GDPR).

Right to log a complaint with the competent supervisory agency

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

Right to data portability

You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Information, blocking, erasure

You have the right to free-of-charge information about your stored personal data, their origin and recipient and the purpose of data processing and, if necessary, a right to rectification, blocking or erasure of this data at any time within the scope of the applicable legal provisions. You can contact us at any time at the address given in the imprint if you have any further questions on the subject of personal data.

Right to demand processing restrictions

You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section “Information Required by Law.” The right to demand restriction of processing applies in the following cases:

  • In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
  • If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
  • If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
  • If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
  • If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

Objection against advertising e-mails

We herewith object to the use of contact data published within the context of the imprint obligation to send unsolicited advertising and information material. The operators of these pages expressly reserve the right to take legal action in the event of unsolicited advertising information, such as spam e-mails.

 

4. Data collection on our website

Cookies

Some of the Internet pages use so-called cookies. Cookies do not cause any damage to your computer and do not contain any viruses. Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies". They are automatically deleted at the end of your visit. Other cookies remain stored on your end device until you delete them. These cookies enable us to recognize your browser the next time you visit our website.

You can set your browser such that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. When cookies are deactivated, the functionality of this website may be limited.

Cookies, which are necessary to carry out the electronic communication process or to provide certain functions desired by you (e.g. shopping cart function), are stored on the basis of Art. 6 para. (1) lit. f) GDPR. The website operator has a legitimate interest in the storage of cookies for technically error-free and optimized provision of its services. As far as other cookies (e.g. cookies for the analysis of your surfing behavior) are stored, these will be handled separately in this data protection declaration.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. This information includes:

  • Browser type and browser version
  • Used operating system
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

This data is not combined with other data sources.

This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.

Inquiry via e-mail, phone or fax

Whenever you contact us via email, phone or fax, we will save and process your inquiry, including all of the personal data it contains (name, inquiry) for the purpose of handling your request. We will not pass this data on without your consent.

These data are processed on the basis of Art. 6 Sect. 1 lit. b GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6 Sect. 1 lit. f GDPR) or on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR) if it has been obtained.

The data you sent to us in the contact request form will remain with us until you request us to erase it, revoke your consent for storage, or the data storage purpose no longer applies (e.g. after your inquiry has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Contact form
If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.

The processing of these data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 Para. 1 lit. f DSGVO) or on your agreement (Art. 6 Para. 1 lit. a DSGVO) if this has been requested.

The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g. after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions – in particular retention periods.

 

5. Analysis Tools and Advertising

Google Analytics

This website uses functions of the Google Analytics web analysis service. The service is provided by Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics uses cookies. Cookies are text files that are saved on your computer and allow the manner in which you use the website to be analyzed. The information, generated by the cookie, about your use of this website is usually transferred to and stored on a Google server in the USA.

Google Analytics cookies are stored and this analysis tool is used in accordance with Art. 6, para. 1 lit f GDPR. The website owner has a legitimate interest in the analysis of user behavior in order to optimize both its web content and its advertising activities.

IP anonymization

We have activated the IP anonymization function on this website. Consequently, your IP address is shortened by Google within the European Union member states or in other contracting states to the Agreement on the European Economic Area prior to it being transferred to the USA. The full IP address is transmitted to Google in the USA and shortened there only in exceptional cases. Google will use this information, on behalf of this website's owner, for the purpose of evaluating your use of the website in order to compile reports on the website activities and to furnish other services relevant to website usage and Internet usage to the website owner. The IP address transmitted from your browser as part of Google Analytics activities is not merged with any other data of Google.

Browser plugin

You can prevent cookies being saved through a setting in your browser software. We would point out, however, that doing so may prevent you from being able to use all functions of this website to their full effect. You can also prevent the data generated by the cookie relating to your use of the website (inc. your IP address) being collected at Google and such data being processed by Google by downloading and installing the browser plugin available through this link: https://tools.google.com/dlpage/gaoptout?hl=de.

Objection to data collection

You can prevent your data being collected by Google Analytics by clicking on the link below. An opt-out cookie that prevents your data being collected during future visits to this website: Deactivate Google Analytics.

Additional information on the handling of user data at Google Analytics can be found in the Google Data Privacy Statement: https://support.google.com/analytics/answer/6004245?hl=de.

Order processing

We have concluded with Google a contract on order processing and fully meet the stringent requirements of the German Data Protection Authorities for use by Google Analytics.

Google Analytics demographics

This website uses the "Google Analytics demographics" function. This enables reports containing statements on age, gender and interests of the website visitors to be compiled. The data come from interest-based advertising by Google and from visitor data from third-party providers. Such data cannot be assigned to any particular person. You can deactivate this function at any time via the display settings in your Google account or generally prohibit the collection of your data by Google Analytics as described in the para. "Objection to data collection".

Storage period

Data stored at Google at user and event level, which are associated with cookies, user name (e.g. user ID) or advertising IDs (e.g. double-click cookies, Android advertising ID) are anonymized or deleted after 14 months. Details can be viewed through this link: https://support.google.com/analytics/answer/7667196?hl=de

 

6. Plugins and tools

YouTube

Our website uses plugins from Google's YouTube site. This website is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.

If you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited.

If you are logged in to your YouTube account, you allow YouTube to associate your surfing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

The use of YouTube is in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. (1) lit. f) GDPR.

For further information on the handling of user data, please see YouTube's privacy policy at:  https://www.google.de/intl/de/policies/privacy.

Google Web Fonts

To ensure a uniform presentation, this site uses so called web fonts, provided by Google. We have integrated these internally and deactivated the connection to the Google Server so that your personal information (IP address) won’t be conveyed to us through the use of these fonts.

 

7. Hosting (external hosting)

This website is hosted by an external service provider (hoster). Personal data collected on this website are saved on the servers of the hoster. These data include primarily IP addresses, contact requests, meta and communication data, contract data, contact data, names, website accesses and other data generated via a website.

The hoster is used for the purposes of contractual fulfillment vis-à-vis our potential and existing customers (Art. 6, para. 1 lit. b GDPR) and in the interest of a secure, swift and efficient provisioning of our website through a professional service provider (Art. 6, para. 1 lit. f GDPA).

Our hoster will process your data only to the extent required to fulfil its performance obligations and follow our instructions with respect to such data.

Concluding an agreement for order processing
In order to guarantee processing in compliance with data protection law, we have concluded an agreement for order processing with our hoster.

 

8. AWStats

The website uses AWStats for evaluations for statistical purposes (advertising analysis).

The following data are processed:

  • Browser type;
  • Operating system used;
  • Country of the visitor;
  • Time of access;
  • Duration of access;
  • IP address (anonymized and deleted at the end of the visit);
  • Screen size;
  • Time of entering and leaving the website.

Data collection is anonymized and cannot therefore be traced back to individual persons. Cookies are not used.

This tool does not transmit data to any third-party servers, instead it is hosted internally. The analysis data are not disclosed to third-parties.

Data are collected and analyzed on the basis of the consent you granted in acc. with Art. 6, para. a, lit. a GDPR. The consent can be revoked at anytime.

 

9. Custom Services

Job Applications

We offer website visitors the opportunity to submit job applications to us (e.g. via e-mail, via postal services on by submitting the online job application form). Below, we will brief you on the scope, purpose and use of the personal data collected from you in conjunction with the application process. We assure you that the collection, processing and use of your data will occur in compliance with the applicable data privacy rights and all other statutory provisions and that your data will always be treated as strictly confidential.

Scope and purpose of the collection of data

If you submit a job application to us, we will process any affiliated personal data (e.g. contact and communications data, application documents, notes taken during job interviews, etc.), if they are required to make a decision concerning the establishment or an employment relationship. The legal grounds for the aforementioned are § 26 New GDPR according to German Law (Negotiation of an Employment Relationship), Art. 6 Sect. 1 lit. b GDPR (General Contract Negotiations) and – provided you have given us your consent – Art. 6 Sect. 1 lit. a GDPR. You may revoke any consent given at any time. Within our company, your personal data will only be shared with individuals who are involved in the processing of your job application.

If your job application should result in your recruitment, the data you have submitted will be archived on the grounds of § 26 New GDPR and Art. 6 Sect. 1 lit. b GDPR for the purpose of implementing the employment relationship in our data processing system.

Data Archiving Period

If we are unable to make you a job offer or you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months from the end of the application procedure (rejection or withdrawal of the application). Afterwards the data will be deleted, and the physical application documents will be destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the expiry of the 6-month period (e.g. due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.

Longer storage may also take place if you have given your agreement (Article 6 (1) (a) GDPR) or if statutory data retention requirements preclude the deletion.

Admission to the applicant pool

If we do not make you a job offer, you may be able to join our applicant pool. In case of admission, all documents and information from the application will be transferred to the applicant pool in order to contact you in case of suitable vacancies.

Admission to the applicant pool is based exclusively on your express agreement (Art. 6 para. 1 lit. a GDPR). The submission agreement is voluntary and has no relation to the ongoing application procedure. The affected person can revoke his agreement at any time. In this case, the data from the applicant pool will be irrevocably deleted, provided there are no legal reasons for storage.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been granted.